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Zoom Meeting Passcode - University IT
These changes further secure Zoom video conferences by preventing unwanted participants from joining your meetings. As part of this change, Zoom is making the distinction of calling the codes that are unique to your meetings "passcodes," and will no longer be referring to them as "passwords. The waiting room feature allows the host to control when a participant joins the meeting by placing participants in a waiting room prior to joining the session.
Review your waiting room settings and make updates, as necessary. If you would like to enable passcodes, please review this detailed support article.
If you would like to enable waiting rooms, please review this detailed support article. In addition, hosts can log in to the Zoom web portal zoom. You can log into the Zoom web portal zoom. Meetings that do not have a passcode, will display a red warning icon. If neither is enabled, Zoom will automatically enable a waiting room for your meetings. If you have selected passcodes as your security method, a passcode will be embedded into the meeting link automatically unless you have specifically disabled this feature.
With a single click, your meeting participants can join the meeting. If participants join by phone or web, they will need to manually enter the meeting ID and passcode.
Your security selection for meetings will not affect phone passcode requirements unless you select "Require a passcode when joining by phone. For meetings with waiting rooms, participants will dial in as they normally do. They will hear a prompt that they are in the waiting room and the host will have to admit them. If the meeting has waiting rooms enabled and "join before host" is disabled, then the host will be able to start the meeting and disable the waiting room by entering their host key.
If you already use passcodes or have enabled waiting rooms, there will be no change to how you schedule meetings. If passcodes are added, calendar invites for any existing meeting will need to be updated and sent again to include the passcode. New meetings will have the passcode embedded in the meeting link automatically.
For most meeting rooms, if you've selected passcodes, the passcode is automatically embedded into the meeting information and meeting link unless this feature is specifically disabled.
Participants will see the meeting listed in the CRC and simply click to join. For meeting rooms where one must manually enter the meeting ID, they will need to manually enter the passcode. If you've selected waiting rooms, participants will be placed in the waiting room until you admit them. You can customize who is put in the Waiting Room in your settings. A passcode is an easy way to make your meetings more secure and prevent unintended participants from joining your meeting.
In addition to the meeting ID, the passcode must be entered before a participant can join a meeting. A passcode can be automatically created and added to your meetings when you schedule in Zoom, or you can designate a passcode to use with your Personal Meeting ID.
To use meeting passcodes, you must enabled the feature in your Zoom settings. A passcode and the Waiting Room feature may be used together or separately but one must be enabled for every meeting. To add a passcode to a previously-scheduled meeting, locate the meeting in your Zoom desktop application or in your Zoom web portal:. Your meeting invitation will include the passcode. Attendees who click the link in the invite to join will not have to enter the passcode.
If an attendee enters the meeting ID into their Zoom application or online to join, they will have to locate and type the passcode to join the meeting.
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